Your institutionanswering student inquiriesaround the clock.
An AI agent that answers course questions, books campus tours, and captures enrollment leads over WhatsApp. 24/7, in 10+ languages, no Meta Business app.
Used by universities and academic researchers · it learns your material directly from your PDFs + website.
CourseData Science Diploma
100% online · Next cohort
Scholarships available
Jani trained the bot on 97 PDFs
One bot per Blackboard subject
auto-detected
Docs + site + QR
Chosen by a PhD researcher
for real academic research.
See how Jani, a PhD candidate at the University of the Free State (South Africa), uses ChatbotGen to revolutionize how lecturers navigate Blackboard Learn.
The challenge
University lecturers don't have time to dig through Blackboard Learn manuals every time they need to set up an assessment or a module. Two-hour training recordings don't scale.
"There is no time to go and listen to a 2-hour recording of a previous training."
The solution
An assistant trained on the official Blackboard Learn manuals answers in seconds, in the lecturer's language — no one has to search PDF pages — that's where ChatbotGen comes in.
Why ChatbotGen won for this research
No tech background needed
Simple interface
Budget-friendly
5 minutes to launch
Every inquiry is a potential student. The bot doesn't let one slip.
The four tasks that eat your admissions team's day — now handled by a single agent, in the same chat.
Answers from your material
Train it on your PDFs, site, and FAQ. Replies in the student's language, never invents — if it doesn't know, it hands off.
Books tours and office hours
When a prospect wants to see campus or talk to an advisor, it opens a calendar. They pick day and time; your team gets email.
Captures enrollment leads
Asks for name + email + phone before they leave. The lead lands in your dashboard with CSV export.
Flags hot prospects
If the student asks to talk to a human or brings up something sensitive (scholarships, debt), it hands off automatically.
From signup to first booked tour, in an afternoon.
- 1
Upload your material
PDFs of syllabi, tuition, FAQs. Paste the site link. 5 minutes.
- 2
Dial in the tone
Pick an 'admissions advisor' or 'study buddy' prompt. Colors and copy in your language.
- 3
Scan the WhatsApp QR
On the admissions phone. No Meta Business, no verification. Replying to students live.
Ask about a course. Book a tour. Leave your details.
Contact info left here goes to my personal inbox (facundo@toptive.co). It's real — try the full flow.
- "When does MBA enrollment open?"
- "I want to book a campus tour"
- "I need to talk to an admissions advisor"
Course catalog is mocked for the demo. Lead + tour-booking forms actually email me.
From $29/mo. Free plan to start. No lock-in.
Starter
For a small academy or online course.
- 1 chatbot
- 2,000 messages/mo
- WhatsApp + web widget
- Unlimited training
Growth
Universities and multi-program institutions.
- 10 chatbots
- 10,000 messages/mo
- Appointment + Leads + Handoff
- API + analytics
Need more? See full pricing — Business plan from $199/mo.
Questions we've already been asked.
What material do I train it on?
Whatever you already have: PDFs (syllabi, tuition, policies), your website, Q&A you write yourself. The bot never invents — if the info isn't there, it hands off to a human.
Does it integrate with Blackboard, Canvas, or Moodle?
No native LMS integration yet. Export your manuals or content as PDFs and upload them — the bot trains on whatever you give it.
Which languages does it answer in?
Auto-detects the student's language. Spanish, Portuguese, English, Arabic, French, and 10+ more. Zero config.
What about sensitive questions (scholarships, debt, grades)?
It hands off automatically. The bot detects the topic, passes the conversation to a human advisor, and stays quiet until asked back in.
Can I run one bot per program or per campus?
Yes. Growth plan includes up to 10 chatbots — useful if each program or campus runs its own WhatsApp and tone.